Established in 2000 and based in New York City, IFC Films is a leading U.S. distributor of independent film. Its unique distribution model makes independent films available to a national audience by releasing them in theaters as well as on cable’s Video On Demand (VOD) platform, reaching nearly 50 million homes.
Some of the company’s successes over the years have included BOYHOOD, FRANCES HA, MY BIG FAT GREEK WEDDING, Y TU MAMA TAMBIEN, TOUCHING THE VOID, 4 MONTHS, 3 WEEKS AND 2 DAYS, CHE, SUMMER HOURS, ANTICHRIST, IN THE LOOP, JOAN RIVERS: A PIECE OF WORK, TINY FURNITURE and CARLOS . Over the years, IFC Films has worked with established and breakout filmmakers, including Steven Soderbergh, Gus Van Sant, Spike Lee, Richard Linklater, Miranda July, Lars Von Trier, Gaspar Noé, Todd Solondz, Cristian Mungiu, Susanne Bier, Olivier Assayas, Jim McKay, Larry Fessenden, Gregg Araki, Jacques Rivette, Claude Chabrol, Abdellatif Kechiche, Kore-eda Hirokazu, Abbas Kiarostami, and many more. IFC Films is a sister label to IFC Midnight, and is owned and operated by AMC Networks Inc.
OVERVIEW OF ROLE
This position provides administrative support to the President of IFC Films by relieving the Executive of complex details and administrative duties that contribute to the efficient operation and performance of the team. The Administrative Assistant works independently and maintains a close and highly responsive relationship to day-to-day activities of the Executive.
DUTIES AND RESPONSIBILITIES
Answers and screens Executive’s telephone calls and visitors. Tactfully handles inquiries and/or refers to appropriate party. Reviews and answers mail and inquiries on own initiative and determines if Executive action is required. Refers routine matters to appropriate person for action and follows up to ensure completion.
Schedules and maintains Executive’s calendar of appointments, meetings and travel itineraries, and coordinates related arrangements. This role requires heavy calendar management for a busy executive. Anticipates and prepares meeting materials, charts and reports needed by Executive.
Independently gathers, compiles and analyzes information from multiple sources to produce high quality reports, presentations, or other documents.
Acts as liaison between the Executive and his/her direct reports, as well as internal and external contacts. Coordinates activities, conducts research and ensures that requests are carried out. Handles a wide variety of situations and tasks involving the clerical and administrative functions of the office, which often cannot be brought to the attention of the Executive.
Coordinates all paperwork necessary for the Executive to approve. This includes, but not limited to, attendance sheets, travel and expense vouchers. Follows up with other departments to ensure that requests are carried out and activities are coordinated.
Responsible for ordering and maintaining office supplies for the department. Ensures that office equipment works properly. Coordinates repair requests with facilities and/or outside vendors. Maintains records on all repairs and orders.
Assist department in special projects as requested by the Executive.
Process and follow-up on various department paperwork including invoices, expense reports and contracts.
QUALIFICATIONS
1-2 years of related experience
Broad knowledge of company and practices
Excellent knowledge, with proven experience, of Microsoft Office applications
Strong oral and written communication skills with ability to interact with all levels of management.
Organized and detail oriented
Ability to work in a fast-paced environment and multitask with little supervision
Ability to maintain highest degree of confidentiality and diplomacy
Must be proactive and resourceful
Must be flexible to work overtime on short notice
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