Administrative Support Assistant 2

JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Pennsylvania State University is seeking a candidate for an Administrative Support Assistant to provide support to the office staff and student leaders within the Greek community by serving as the first point of contact, in person and via phone. The successful candidate will be responsible for the following:

Greet customers, provide information and refer, as appropriate.

Screen and process routine telephone communications, mail and requests

Maintain general appearance of the office

Schedule and maintain calendar of appointments for Director and Associate Director

Aid in the planning and implementation of events and programs, such as leadership programming and training for members of the Greek community

Coordinate travel arrangements, make reservations, and reconcile expenses

Maintain files and databases; assemble and format data to create simple reports

Prepare documents, meeting materials, correspondence

Assist in maintaining chapter rosters, insurance certificates, academic releases, and other office forms

Assist with budget matters such as purchasing card transactions, reimbursements, purchase orders, etc.

Maintain confidential and sensitive information and materials

Compose and edit written communication

Maintain inventory and order/purchase office supplies; arrange for equipment-maintenance; process work orders for facilities repairs/needs

This position typically requires a High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.

The following background checks must be successfully completed for this position:

This position will require successful completion of standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO is the Law

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

University Park, PA