Front Office Administrator

We are looking for a versatile and professional Front Office Administrator to join our team at a leading global financial institution. As the primary point of contact for our Athens branch, you will play a pivotal role in ensuring smooth daily operations while providing essential support to our executive leadership. This position is ideal for a proactive individual who excels in a fast-paced environment and values team spirit and accountability. Very good level of English is required.

Responsibilities

For the role of Front Office Administrator, you will be responsible for:

• Front Desk & Switchboard: Managing the central switchboard, receiving phone calls, and taking accurate messages for the General Manager and Department Heads.
• Client Relations: Welcoming clients and visitors to the branch with a professional demeanor.
• Executive Support: Providing secretarial support to various groups, including preparing and sending professional letters.
• Travel Management: Coordinating and arranging business trips, including flight and hotel reservations for the 2S and FIC departments.
• Office Operations: Registering and distributing departmental mail, as well as ordering office equipment and bank supplies.
• Meeting Logistics: Organizing catering for business seminars and internal meetings, and handling reservations for management business lunches and dinners.
• Presentation Support: Managing the preparation, printing, and bookbinding of written presentations for management and personnel.
• Staff Services: Booking taxis for staff as needed.

For the role of Front Office Administrator, the required qualifications include:

• Professional Experience: At least 2 years of prior working experience in a similar administrative or secretarial capacity.
• Education: Completion of a secretarial school or equivalent educational background. 
• Language Skills: Full fluency in both spoken and written English.  

For the role of Front Office Administrator, the benefits include:

• Ticket Restaurant card.
• Yearly performance-based bonus.
• Health and Life insurance program.
• Dental care and annual checkups.
• Nursery school, summer camp, and university allowances.
• Salary advances and extra holiday entitlement.
• Internal training and professional development opportunities.

Information

If you believe your profile could be a good match to this Front Office Administrator role, apply online now! Have some questions first? Feel free to contact Nasia Kokla +30 6940776773 or [email protected]

Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. All applications are considered strictly confidential.