Accounts Payable Specialist

Company: Thélios

Country / Region : United States

City : Rutherford, NJ

Business group: Fashion & Leather Goods

Contract type: Permanent Job

Function: Finance

Experience required: Minimum 2 years

Reference No.: LVMHEO00081

Date of publication: 2021.12.02

POSITION

ACCOUNTS PAYABLE SPECIALIST

Position Title: Accounts Payable Specialist

Office Location: Rutherford New Jersey Office / Hybrid

Reports to: Senior Accountant

Department: Accounting

Job Status: Full time

POSITION SUMMARY:
The role of the Accounts Payable Specialist is to maintain the flow of the accounts payable cycle and ensure all payments owed through vendors are processed. This individual will control the process by receiving, processing, verifying and reconciling all invoices. This individual should have strong attention to detail, must have intermediate/advanced excel skills and proficient with accounting software, to ensure data is properly tracked and recorded in compliance with accounting policy.

KEY RESPONSIBILITIES:
Responsible for accounting work to ensure accounts payable are processed in an efficient and timely manner.

Ability to reconcile processed work by verifying entries and comparing systems reports to balances.

Maintain accounting ledgers by verifying and posting account transactions; ability to verify vendor’s accounts by reconciling monthly statements and related transactions.

Manages and prepares all invoices daily and send for approval; inspect all paid and unpaid invoices in order to maintain accurate filing.

Ensure payment to all vendors including creating and maintenance of vendor’s files.

Process/prepare batch check runs, wire transfers and ACH transactions; process remittance information for invoices provided by vendors to ensure proper disposition according to standards.

Charging expenses to accounts and cost centers by analyzing invoices/expenses reports and recording entries.

Prepare non-inventory purchase order requisitions and help various departments with processing purchase orders.

Manage and verify all expense reports, ensure proper compliance with company policies.

Responsible for communication of internal/external inquiries concerning account status and resolution of discrepancies to the appropriate persons.

Files, maintains and distributes accounting documents, records and reports to appropriate persons

Assist with monthly closings and status reports.

Performs other general accounting tasks required to support Senior Accountant/CFO and Accounting Department.

SKILLS/ EXPERIENCE

Bachelor’s Degree in Accounting, Finance or related field

Minimum of 2 years of relevant work experience

Proficiency in Excel, MS office

Ability to analyze, problem solve and must possess exceptional attention to detail

Must possess strong communication skills (both verbal and written), interpersonal skills and ability to work well in team environment

SAP knowledge preferred

ADDITIONAL INFORMATION

Thélios is born from the will of the LVMH group, world leader in luxury, to penetrate the eyewear sector in the creation of unique frames that can faithfully combine Italian design and craftsmanship with the core values of each House. Synthesis of the names of the Greek gods Theia, goddess of light and sight, and Helios, god of the sun, Thélios covers the entire eyewear production cycle, dealing with the design, production and worldwide distribution of sunglasses and optical frames for some of the Houses within the LVMH portfolio. As an emblem of quality and excellence at every level, in the product as well as in the service, in communication, and in distribution, Thélios offers its own ‘enlightened look’ on the sector. Excellence in execution is at the core of what we do.

THE RIGHT CANDIDATE

The ideal candidate is a proactive organizer, professional and problem-solver. The role involves working with a cross functional team both junior & senior stakeholders and complex situations. A calm demeanor measured attitude and positive outlook are essential to success.

Environment

The company has an open floor layout that encourages team members to engage and inspire one another. Position may require late hours during monthly peak times, and employees in certain positions must have the ability to travel domestic or international for the needs of the business.

Thank you in advance for your interest in this opening. Thélios is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, national origin, ancestry, citizenship, sex, gender (including gender identity and expression), pregnancy, age, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, familial status, veteran status, or any other legally protected status under applicable federal, state or local laws. At this time, only qualified candidates will be contacted.

Direct applicants only, no third-party staffing inquiries, please.