POSITION SPECIFIC RESPONSIBILITIES:
Assist in the management of the Student Leadership & Development office in a manner that maintains a professional, efficient, and organized work environment that promotes student growth and development. Maintain office equipment and generate work orders to sustain a functional and orderly office environment. Be proactive and able to step in and trouble shoot routine office management issues.
Assist with the coordination of major high profile University processes and programs, such as the Student Service and Leadership Awards nomination process and convocation. Assist in the planning and production of special events, programs and projects for the department.
Assist in the maintenance of the LMU EXP Online program for the Division of Student Affairs. Monitor and audit activity on LMU EXP Online, curate content for the program, assist staff LMU EXP Administrators, train new and continuing users, and liaison with the software providers at OrgSync and Campus Labs.
Perform varied office and clerical work including typing, proofreading, filing, record keeping and telephone duties. Prepare records, reports, tables, documents, lists, letters, memoranda and minutes from rough drafts or notes. Schedule appointments and arrange group meetings.
Perform data entry work for all departmental budgets entries into Quicken. Process requisitions, prepare purchase orders and invoices and complete other budget related tasks. Reconcile budgets monthly and correct discrepancies.
Be familiar with University policies and procedures and with the ongoing activities of the division and department, so as to provide students and visitors with accurate information and assistance.
Assist the Director with special projects on an as needed basis. Perform other duties as assigned by the Director of Student Leadership & Development.
EXPERIENCE/QUALIFICATIONS:
Minimum 2 years event coordination and management work experience in progressively responsible positions. Experience in a university setting is desirable, with a general understanding of student development. Experience performing a varied of clerical and administrative duties in support of a department, school/college, program or unit.
Must have intermediate knowledge of office machines, spreadsheet, email, software applications and databases. (Word, Excel and PowerPoint). Preferably knowledgeable of OrgSync or Campus Labs software systems. Experience training or assisting others with technology and updating standard information/data to website/blog within the applications content management system.
Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries. Detail oriented and highly developed organizational and leadership skills.
Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
Demonstrate a commitment to outstanding customer service.
REQUIRED EDUCATION:
Typically a High School diploma or equivalent. A Bachelor’s Degree preferred. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed.
COVID VACCINATION REQUIREMENT:
To ensure the safety and well-being of our community Loyola Marymount University requires that all students, faculty and staff are vaccinated or have been approved for a qualifying medical or religious exemption.
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Staff Temporary (Fixed Term)
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