This position is responsible for communicating physical plant needs—housekeeping, plumbing, HVAC, electrical, etc.—to Plant Operations and tracking work requests through to satisfactory completion. The AMS reviews maintenance requests daily and follows up with the requestors. The AMS works closely with the Zone Manager and Housekeeping Supervisor in assigned areas regarding short-term and long- term maintenance needs. The AMS also works closely with Area Coordinators in the residence halls to communicate with students. Reporting directly to the Assistant Director of Housing Facilities, the AMS reports daily on facilities issues. These reports range from simple facility repairs to fire and flood emergencies. Additionally, the AMS works with Campus Planning & Construction regarding renovations and new construction.
The Office of Housing Facilities & Security Systems exists to ensure our students’ residential environment is a catalyst for and a supplement to, rather than a distraction from, their education. The Office of Housing Facilities & Security Systems oversees the operating conditions, safety, security, comfort, accessibility, repair, improvement, and upgrade of student housing on campus. The Housing Facilities staff are liaisons between the University, the students, and their families regarding the condition of residence halls and Greek chapter houses. Housing Facilities also has responsibility for on- campus faculty apartments, staff apartments, and emergency housing. Housing Facilities coordinates the everyday maintenance and repair of our facilities in conjunction with Plant Operations and Campus Planning & Construction.
The Office of the Dean of Students serves a central role in student learning and development at Vanderbilt, advancing the University’s mission of teaching, research, and service by fostering academic and social networks through which students develop as intentional learners and global citizens. The Office of the Dean of Students creates opportunities to involve students, faculty and staff in diverse learning communities and provides a critical support structure for enriching the overall student experience. We achieve these ends through strategic alignment, both internally and in concert with other university departments. We care deeply. We educate completely. We lead with excellence. Diversity, equity, inclusion, and mental health are top priorities for the institution and by extension the offices of the Dean of Students. Our staff are committed to continued growth in knowledge, awareness, skills, and experience engaging with these priorities in a higher education environment.
Duties and Responsibilities
Report and follow-up on all maintenance concerns. Monitor work orders and submit billing information to The Office of Housing Facilities.
Coordinate projects related to the installation, maintenance, and removal of building utility systems (i.e. electrical, plumbing, heating/ventilation/air conditioning/IT), painting, carpeting, masonry, carpentry, and furnishings; and communicate accordingly with workers/contractors involved in these tasks.
Reset common area furniture to default positions daily.
Request lock changes and/or new keys and deliver new keys to appropriate individual(s).
Retain accurate records of inventory for respective areas (furniture, electronics, keys, tools, maintenance supplies, moving equipment, and other items upon request).
Resolve facility-related complaints from students, parents, staff, and guests.
Evaluate facilities and develop scope of work for projects within buildings for comprehensive budget projections.
Schedule and coordinate all aspects of major work projects.
Monitor the progress of special projects and report to Assistant Director of Housing Facilities as requested.
Participate in planning and design of maintenance work, replacements, improvements, upgrades, and major projects within facilities.
Serve as back up for Area Maintenance Supervisors in other residential areas.
Maintain cell phone service and respond promptly to University calls.
Compile reports that provide purchase recommendations for budgetary purposes.
Respond when called to emergency situations such as flood, fire, utility failure, or natural disaster.
Participate in planning student occupancy with staff from Housing Assignments, Residential Experience, and Conference Events & Services.
Responsible for product sampling, product safety inspections, regular testing and inspections of products, and product maintenance or maintenance scheduling.
Be familiar with fire codes, fire equipment (functions, locations, and operation), and building security.
Participate in Residential Experience building staff selection and training.
This position requires flexibility to work weekends and evenings when necessary, due to the fact that residence halls operate 24/7.
Serve on divisional committees and working groups to enrich the experience and resources available to staff across the division.
Participate in division wide events as needed (Move-In Day, Rites of Spring, Diverse ‘Dores Day, MLK Day, etc.) to support colleagues and ensure these events run smoothly.
Maintain an understanding of institutional and departmental financial policies related to areas such as travel, procurement, expense, and time reporting to ensure compliance and proper stewardship of Vanderbilt University resources.
Demonstrate a willingness to support colleagues across the division in order to encourage the implementation or fulfillment of divisional goals and strategic priorities.
Perform other duties as assigned.
Qualifications
High school diploma or GED is necessary.
Driver’s license is required.
Associate’s degree is preferred.
Ability to use the required tools and equipment for maintenance purposes.
Requires experience with different types of technology with regard to mechanical systems.
Knowledge of Microsoft Office (Excel, Word, Outlook, Windows, and Power Point), multimedia applications and editing tools, Adobe PDF viewer, network Systems, file sharing, copiers, printers, scanners, and fax machines.
Experience with reading and interpreting construction documents (drawings, diagrams, specifications, etc.).
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Vanderbilt is a community of talented and diverse staff & faculty!
At Vanderbilt University , our work – regardless of title or role – is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through:
Working and growing together as a community of communities… we are One Vanderbilt .
Providing a work environment where every staff and faculty member can be their authentic and best self , while providing the resources and opportunities to learn and grow.
Encouraging development, collaboration, and partnership both internally and externally while fostering the value that every member of the Vanderbilt community can lead and grow regardless of title or position.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
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Vanderbilt University has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University recently announced that students, faculty, and staff, are required to be vaccinated against COVID. As a prospective and/or a new employee at Vanderbilt, you will be required to comply with the University’s vaccination protocol. Effective, August 1, 2021, proof of full vaccination or an approved accommodation will be required before the start of employment in order to work at Vanderbilt University .
Accommodations for medical and religious exemptions can be requested with the Equal, Opportunity and Access Office https://www.vanderbilt.edu/eoa/ .
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