UMFA has established itself as one of the premier venues in the Greater Salt Lake Area. An event coordinator is someone who prepares, coordinates and implements all arrangements for Utah Museum of Fine Arts special events and facility rentals. Types of events held at UMFA consist of exhibition openings, weddings, campus meetings, membership events, guest lectures and corporate events. The Event Coordinator will work in a variety of positions throughout the event and must always be professional and courteous in their demeanor.
Responsibilities
Acts as primary contact for internal and external event coordination. Provides oversight and assists with execution of all on-site UMFA event activities by collaborating with UMFA departments, University of Utah departments and independent vendors/clients.
Responds to event inquiries and event participants in a timely manner. Responsible for the reservation and organization of all museum events on the General Calendar. Provides information pertinent to all UMFA staff on the event file within the General Calendar. Maintains event records and archives.
Trains and supervises the on-site event staff to uphold the highest standards of customer service. Makes arrangements such as catering, parking, signage, and ordering event supplies and equipment.
·
Responsible for the documentation and maintenance of all departmental policies, processes and contracts. Works with accountant to ensure that all revenue related payments are billed and received as well as all vendor payments are processed.
Collaborates with Deputy Director in preparing annual departmental strategy, marketing plan and budget by providing data on event sales, equipment, supplies, staffing and facilities maintenance needs for upcoming budget year.
The incumbent will train and assign work to support staff and make hire recommendations. This position will monitor a small budget designated for events and training. Challenges encountered by the incumbent include the effective adherence to University policies and procedures as well as educational program regulations; and maintaining accurate and complete information and resources for participants and the department.
Minimum Qualifications
One year administrative/business experience or experience working with and organizing events, social schedules, conferences, etc., or equivalency; demonstrated human relations and communication skills; and a commitment to provide excellent customer service required. 45 wpm typing may be required in some departments. Accounting/bookkeeping experience preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Experience in hospitality industry preferred.
Supervisory experience.
Ability to work both alone and as a team.
Ability to problem solve.
Type Benefited Staff Special Instructions Summary
Apply Now
To help us track our recruitment effort, please indicate your email/cover letter where (vacanciesingreece.com) you saw this job posting.