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Job Posting Title:
Greek Life Coordinator
Position Type:
Professional / Unclassified
Department:
LSUAM AA – SA – ODS – Greek Life (Angela Cecilia Guillory (00010327))
Work Location:
0333 LSU Student Union
Pay Grade:
Professional
Job Description:
GENERAL RESPONSIBILITIES:
Administrative office operations for Greek Life
Oversees Greek Life budget and purchases
Collects and maintains chapter data in Mainframe, LSU’s database system to support student success
Updates and revises Greek Life’s website and Greek Tiger publication to maintain accurate content and information
Serves as key member of the Greek Life Leadership Team
DETAILS OF RESPONSIBILITIES:
Coordinate Office Operations – coordinates all operations of Greek Life. Serves in coordination and communication role in the distribution of information to Greek Life constituents. Develops and maintains Greek Life workflow calendars. Train and supervises student workers, and coordinates work schedules to ensure coverage of Greek Life during university operating hours. Participates in departmental trainings, special events, and other programs and events by providing support prior to and during events. Advances the goals of Greek Life, Student Affairs, and the University. (20%)
Compliance – Responsible for the collection, management, and documentation of all materials submitted for the Greek Standards for Success process, LSU Permanent Memorandum 68, and other forms required by the University. (20%)
Webmaster – Maintains, updates, and monitors the Greek Life website to ensure accuracy and compliance with ADA requirements. Works closely with the Office of Strategic Communications to stay updated with University requirements. Assists with the dissemination of the Greek Tiger, a publication designed to promote Fraternity and Sorority membership to incoming students each May. (20%)
Finance and Human Resources Support – Performs all accounting transactions, including processing LaCarte entries and preparation of purchase requisitions, travel reimbursements, and deposit transmittals; assesses the Greek Life charge to participating members and processes refunds. Tracks expenditures and reconciles monthly budgets for completeness and accuracy. In Workday, processes student employee appointments. Oversees daily operations of Greek Life, including communication, physical space, technology maintenance, and supply orders. (20%)
Data Collection and Dissemination – Responsible for the collection, documentation, and release of grade reports for the Greek community each semester. Coordinates with LSU Parking to ensure that Greek housed students are coded for Greek Parking Permits. Assist LSU Dining with the tracking of the Greek Meal Plan process. Facilitates the coding of all new members in the University mainframe. Ensures that each organization’s membership roster changes are made by each president and updated on the University’s database. Updates and maintains contact information for chapter presidents, advisors, house corporations, house directors, headquarter staff, and University stakeholders. (20%)
ATTRIBUTES OF THE SUCCESSFUL CANDIDATE:
Has a genuine regard for all persons including co-workers, faculty, staff, and students, and can develop sustainable relationships to best support the LSU campus community.
Solution oriented even when it requires creativity or challenging the status-quo.
Effective communicator who possesses a genuine sense of respect and appreciation for the diverse community we serve.
Has the ability and skillset to plan, organize, and coordinate multiple projects simultaneously.
Embraces a customer service approach when working with LSU students.
Is dedicated to high quality work, professionalism, and is results oriented.
OPPORTUNITIES FOR LEADERSHIP:
Improve Greek Life’s ability to promote divisional priorities
Inclusion and access, mattering and belonging, and quality are more than priorities for the Division of Students Affairs, they speak to how members of our division help retain students at LSU. In promoting this effort, the Coordinator will help Greek Life develop a cohesive strategy to display the division’s priorities in every interaction that students have with the area.
Form strategic partnerships
It takes a multifaceted community approach to assure the success of the Greek community. The Coordinator will contribute to the community’s ability to thrive by fostering strategic relationships with stakeholders across LSU’s campus and in the Baton Rouge community.
Strengthen Processes and Procedures
Working with a sense of urgency is pivotal to the success of Greek Life. The Coordinator will be positioned to assess all processes and procedures within Greek Life to assure they are responsive to the needs of the Greek community and other stakeholders.
MINIMUM QUALIFICATIONS:
Bachelor’s degree from an accredited institution of higher education
Experience planning, organizing, and coordinating multiple projects simultaneously
DESIRED QUALIFICATIONS:
Proficient in Excel and Adobe
APPLICATIONS:
Applications will be accepted online on the LSU Careers website. The search committee will begin reviewing applications immediately and continue to accept applications and nominations until the position is filled. However, to assure the fullest consideration, candidates are encouraged to have complete applications submitted by April 30, 2021. Requested application materials include a letter of interest; resume; and the names, telephone numbers, and e-mail addresses of at least three professional references. An offer of employment is contingent on a satisfactory pre-employment background check.
ABOUT THE DIVISION OF STUDENT AFFAIRS PRIORITIES:
Three priorities guide our work in the Division of Student Affairs: mattering & belonging, inclusion & access and quality. We believe creating a sense of mattering & belonging requires us to ensure every space, place, and interaction communicates to a student that they are home. Being inclusive and accessible in our work means that as our student body continues to more closely reflect the diversity of our state, it is our duty to design programs, services, events, and experiences with everyone in mind. Finally, a commitment to quality is rooted in the belief that LSU students deserve our best effort. Every interaction we have with them should communicate care, relevance, polish, and attention to detail.
Additional Job Description:
Special Instructions:
COORDINATOR, GREEK LIFE
Louisiana State University invites applications for the Coordinator position within Greek Life. Comprising 26% of the undergraduate student population, the fraternity and sorority community at LSU is a vibrant, passionate, and energetic group of diverse students. Fraternities and Sororities at LSU are administratively supported by a Greek Life professional staff team comprised of experienced, talented, and knowledgeable individuals dedicated to the holistic development and success of students. The coordinator works to support the priorities of the Division of Student Affairs and Greek Life.
Posting Date:
April 19, 2021
Closing Date (Open Until Filled if No Date Specified):
May 3, 2021
Additional Position Information:
Background Check – An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits – LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Essential Position (Y/N):
LSU is an Equal Opportunity Employer:
LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU’s Diversity Statement and Roadmap . Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management ( [email protected] ).
HCM Contact Information:
Questions or concerns can be directed to the LSU Human Resources Management Office at 225-578-8200 or emailed [email protected]
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