Property Assistant

Company Description

The Single-Family Office is a private entity established to manage the financial, legal, and personal affairs of one wealthy family exclusively. It oversees the family’s investments and long-term interests across public markets, private equity, venture capital, real estate, and other alternative assets. With a disciplined and long-term approach, the SFO focuses on capital preservation, sustainable growth, and strategic partnerships aligned with the family’s vision.

Job Description

We are seeking an experienced Property Assistant to oversee and maintain a private real estate portfolio based in Limassol. This is a hands-on role combining day-to-day property operations with high-touch coordination and personalized support for the shareholder.

The successful candidate will serve as a trusted point of contact, ensuring that all properties are well-maintained, efficiently managed, and operating to the highest standards, while coordinating with external service providers, contractors, and advisors where required.

• Log and monitor maintenance requests and follow up with contractors to ensure timely completion of works.
• Coordinate routine maintenance, repairs, inspections, and service visits.
• Maintain clear and accurate records, including contracts, warranties, maintenance logs, and property documentation.
• Organise and coordinate meetings, property inspections, AGM logistics, and related documentation.
• Communicate effectively with internal teams and external service providers, ensuring smooth information flow.
• Support the Operation Manager with correspondence, reports, presentations, and basic budgeting/tracking documents.
• Assist with monitoring property-related expenses and maintaining budget summaries.
• Manage incoming and outgoing mail related to the property.
• Maintain organized and structured filing systems (physical and electronic).
• Track service agreements and ensure compliance with agreed terms and timelines.
• Assist in obtaining quotations, comparing proposals, and coordinating vendor appointments.
• Ensure all regulatory, insurance, and compliance documentation is kept up to date.

Qualifications

• Previous experience in property administration, facilities coordination, or similar role
• Strong vendor management and negotiation skills
• Excellent organizational and communication skills
• Fluent in Greek and English
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• High level of discretion and professionalism
• Ability to work independently and take initiative

Additional Information

Benefits

• Competitive Salary based on experience
• Medical coverage
• Permanent contract
• Discretionary bonus
• Sport Compensation
• Birthday Gift

Read Full Description