Position Title:
Special Events Program Assistant II
Job Group:
Professional & Scientific
Required Minimum Qualifications:
High school diploma or equivalent and 3 years of related experience
Preferred Qualifications:
Experience in event planning or management.
Experience working with volunteers and outside vendors.
Experience with Microsoft Office Suite.
Experience with working within a budget.
Job Description:
Summary
The Iowa State University Alumni Association has an exciting opportunity to jumpstart your career in event planning and management as a Special Events Program Assistant II. Are you collaborative, creative, inclusive, passionate, service-minded, and trustworthy? Our guiding principles provide a framework for achieving our mission of facilitating the lifetime connection of alumni, students, and friends with Iowa State University and each other. At the Iowa State University Alumni Association, we are a caring family that works and has fun together. We support a flexible office environment and a healthy work/life balance. We communicate openly, respect one another’s opinions, support each other’s work, celebrate successes, and trust each other to be kind and honest. We are filled with Cyclone Spirit! How about you?
The Special Events Program Assistant II will be a valuable member of the Constituent Engagement team assisting in the planning and execution of in-person and virtual events. This position will assist with the Cardinal & Gold Gala program, plan and execute virtual events, support programs and events on the Constituent Engagement team, and coordinate engagement activities with specific alumni groups such as Greek Alumni Alliance, Black College Network, Alumni Band, and the ISU Network of Carillon Alumni.
This position will require occasional evening and weekend work hours dependent upon events.
Example of Duties
- Event Assistance such as coordinating vendors & internal teams, event coding, nametags, research, and pre-/on-site/post-event work.
- Use creativity to plan and execute virtual events/engagement activities.
- Serve as liaison to volunteers leading alumni groups by assisting with meeting and event planning and communications. Attending meetings as needed.
- Maintains and builds customer, volunteer, and vendor relationships.
- Assist in all aspects of Cardinal & Gold Gala planning, such as décor, auction, and registration, set up, and tear down.
Level Guidelines
- Career-level position demonstrating proficiency and knowledge of related competencies
- Works under direct to general supervision and may receive guidance on more complex assignments
- Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
- Applies thorough knowledge to respond to inquiries and requests
- Able to resolve most problems and issues and respond to requests without escalation
- Provides guidance to students
- May provide supervision to one to two other staff or lead a small work team
Appointment Type:
Regular
Number of Months Employed Per Year:
12 Month Work Period
Time Type:
Full time
Pay Grade:
PS804
Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.
Original Posting Date:
October 28, 2021
Posting Close Date:
November 14, 2021
Job Requisition Number:
R6624
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